Museum Loans

The Birmingham Museums Trust loans programme provides UK accredited museums with items from the collection for exhibitions and tours. We also lend to International venues and in 2015 artwork travelled to: USA, France, Scotland, Japan, Estonia, Wales and China.

Loans Request Process

Please read our Lending Guidelines and Procedures (PDF).

We require twelve months notice for loan requests and letters must be addressed to the Director of Birmingham Museums, Dr Ellen McAdam.

Dr Ellen McAdam,
Director of Birmingham Museums Trust
Birmingham Museums & Art Gallery
Chamberlain Square
Birmingham
B3 3DH

If you would like to request an object the letter should include:

  • Object details including the accession number
  • Exhibition dates and any tour venues and dates
  • Reason for the loan and exhibition content
  • A completed UKRG facilities report, security supplement, display supplement
  • Environmental charts for the exhibition period one year prior to the proposed dates
  • Contact details for the registrar or loan administrator
  • An indication of how you will insure the loan i.e. Government Indemnity or commercial insurance.

Assessment

At a monthly collections meeting the request will be assessed against our loans criteria and existing commitments. Following this, the registrar will inform the ‘borrower’ of the final decision within two months. After conservation assessment of the objects, the loan agreement will be sent to the lender to be completed.

The loan will be agreed if the request fits the following criteria:

  • The loan will enhance the knowledge and interpretation of the object
  • The exhibition will showcase the Birmingham Museums collection in a new context providing further academic research
  • Raise the profile of Birmingham Museums and Birmingham as a cultural city
  • Support existing projects/partnerships
  • The exhibition will be popular and will contribute to meeting targets of visitor numbers for Birmingham Museums data collection.

Please note that if the object requested is not suitable for loan due to its condition Birmingham Museums will inform you of this immediately. Loans will not be agreed for works which are already committed for loan, have returned from loan out within three years or are committed to an exhibition or display at Birmingham Museums.

Loan Periods

Temporary loans out to exhibitions will be lent for three to six months.
Long term loans will be lent for a period of three years.

Useful Links

The following links provide copies of the UKRG Facilities Report, Security Supplement, Display Case Supplement and Government Indemnity guidelines:

Contact the Loans Registrar

For loans enquiries please contact:

Claire Whitbread, Loans Registrar
Birmingham Museums Trust
Birmingham Museum & Art Gallery
Chamberlain Square
Birmingham
B3 3DH
0121 348 8224
claire.whitbread@birminghammuseums.org.uk